Procurement Tracker

This Excel-based tool is designed to support patient navigators, providers, and other staff who are responsible for coordinating patient access to, and the procurement/storage of long-acting injections for HIV treatment or prevention (e.g., lenacapavir, cabotegravir). Use this tracker to: document pharmacy and coverage information, track prior authorization and prescription status, and ensure medication is on hand for upcoming patient injection visits.

These Excel-based trackers are designed to support clinical and administrative teams in managing long-acting injectable HIV treatment and prevention. Together, they help ensure patients stay on schedule for injections, receive timely reminders, and have uninterrupted access to medications by coordinating appointments, outreach efforts, and medication procurement. By centralizing key patient, pharmacy, and coverage information, these tools promote continuity of care, reduce missed visits, and support efficient team communication.

Reminder Tracker

This Excel-based tool is designed to support patient navigators, providers, and other staff who make reminder calls for patients receiving long-acting injections for HIV treatment or prevention (e.g., lenacapavir, cabotegravir). Use this tracker to: track upcoming injection visits, identify which patients need reminder calls, and record successful (or pending) contact attempts.

This explainer video provides an introduction to the Procurement Tracker and Reminder Trackers, two Excel-based tools designed to help HIV care teams organize and manage key activities involved in delivering long-acting injectable HIV treatment. The video highlights the purpose of each tracker, explains how they can support clinic workflows, and provides an overview of their key features and potential uses. Whether you are just getting started or looking for ways to strengthen your existing processes, this video will help you understand how these tools can support treatment coordination, patient follow-up, and ongoing program management.

A separate step-by-step tutorial will also be available to walk users through entering and managing data in each tracker, helping simplify the process, reduce confusion, and support accurate and consistent use.